This bit was mostly written by lawyers. Soz.
AssetCore Limited Privacy Statement
Introduction
AssetCore is committed to protecting the privacy of individuals and organisations visiting our Website (www.assetcore.org),using the company’s proprietary System (https://service.assetcore.com) or related services as well as those who register to attend in-person or web-based meetings and events. This commitment is part of who we are and very real. Our client and prospective client records are populated through information gathered during direct correspondence by email, mailings, commercial engagement papers and discussions, registrations made at our events and via use of our System by users.
How and why we Use Personally Identifiable Information
The personally identifiable information AssetCore holds is needed to allow customers to access the System and other related services that we provide and for us to ensure technical support is available for a smooth and enjoyable user experience. It is also required to reply to specific enquiries made by our current and potential clients who have previously expressed an interest in our products and services. From time to time it will be used to market to individuals and organisations the services and products we offer. If we are mailing you and you would rather we didn’t, please notify me at andrew.walsh@assetcore.com or enquiries@assetcore.com or by using the unsubscribe option found on our mailings and that will be an end of it.
Methods of AssetCore Information gathering
The AssetCore Operations team may ask you to submit your details to continue to provide a high quality, bespoke and personalised client experience.
Our website and mailings use social media features, such as the LinkedIn ‘Share this’ button. Social media features are either hosted by a third party or on our Website and follow the privacy statement guidelines of the company providing it.
Clarification of the Personally Identifiable Information AssetCore holds
Please see below a comprehensive list of how we use, retain and share the categories of personal data we collect about you and related information in the table below:
| Type of Data | Why is this information needed? | Who can access this information | Lawful reason for the need to access the Personal information | Period of Information retention |
|---|---|---|---|---|
| Work place contact information: name, company name, title, email address, correspondence address and phone number | To ensure AssetCore can keep existing clients, stakeholders and sector contacts up to date with system news and activities as well as distribute marketing and System User materials. | The AssetCore team | To promote our business and provide a high-quality service to our clients. | To stop receiving our marketing information let us know at enquiries@assetcore.com or by using the unsubscribe option on our mailings. |
| Name, personal contact details, employment details and experience in the event you apply for an advertised position at AssetCore and you send us a CV, resumé or make a general inquiry regarding employment opportunities with the company | To review an employment application, discuss the role and your suitability | The AssetCore team | The need to ensure a comprehensive review on the suitability of potential employees can be undertaken | AssetCore policy is to retain information on unsuccessful applicants located in the UK or EU for 6 months to enable us to contact individuals who we believe may be suitable for any new roles we may choose to recruit for. If you prefer us not to, please let us know on enquiries@assetcore.com. Information on successful applicants will be retained for the needs of the organisation’s Human Resource systems and processes but for no more than 6 months after the last day of any employment. |
| Name, personal contact details, personal address, phone number, date of birth, personal bank details. | To manage Director, Shareholder and Employee positions within the company. | The AssetCore team | The need to ensure a comprehensive record of all employees and direct stakeholders in the company. | Information will be retained for the needs of the organisation’s Human Resource systems and processes but no more than 6 months after the last active day with the company. A request for Information to be updated or amended can be sent to enquiries@assetcore.com |
| Personal testimonials from customers and other endorsements | We publish testimonials on our Website and in our marketing information to promote our business. | Any visitor to the AssetCore website or recipient of AssetCore marketing material | We use testimonials with the express agreement of clients to promote our business. | Testimonials are removed from our website upon request by the client at enquiries@assetcore.com or when decided by AssetCore |
| Work place contact information: name, company name, title, email address and phone number | If you choose to join one of our Focus Groups or events, we may publish your contribution and send further material to you in the future | Any visitor to the AssetCore website or recipient of AssetCore marketing material | AssetCore wants to promote individuals and companies to share ideas and experiences with us and other current end users, potential users and interested parties. | We retain your Focus Group or event content until withdrawn at your request at enquiries@assetcore.com or at a time of our choosing |
| System User information: Account user name, name, company name, role, email address and phone number. | To set up system user accounts, to allow individuals to use our System and to provide User support. | The AssetCore team | To set up and manage System Users of our software as a service. | We retain System User information until deactivation of an account at your request using support@assetcore.com and subject to your client commercial engagement terms. |
| Financial qualification and billing information: billing name and address, commercial contract details, organisation bank account details. | To set up new clients for invoicing, payment and use of our System and the provision of related services | The AssetCore team To provide our Software as a service and other related services on a commercial basis | Billing Information is held by AssetCore for the duration of our commercial engagement for legal and audit purposes. | You can contact us to request the amendment or removal of your contact information on enquiries@assetcore.com |
Transmitting Information
The personal information AssetCore holds will only be held for the duration it is needed to carry out the activity for which the information was collected or as required by law. We never share personal information with third parties except when not doing so will prevent our ability to function as a business or deliver the service you have instructed us to provide or as required by law or other legal processes. AssetCore has not and never would sell your personal information.
Protecting your data
All AssetCore staff have read and agreed to adhere to comprehensive policies and procedures implemented to protect your personally identifiable information from loss, misuse, alteration or unintentional destruction.
If after reading the above you have any questions, comments or concerns regarding how AssetCore manage personal information, or alternatively you would like to opt out of receiving any marketing material from us, please contact us at enquiries@assetcore.com
Location and Acceptance of Use
AssetCore operates its business activities, System and website from its London, England office. All matters relating to our System and website are regulated and interpreted under English laws. By accessing the AssetCore System and website, you indicate your acceptance of this Privacy Policy.